Enterprise Visitor Management Solution
Objective
Scan Infotech has designed and perfected an automated visitor management solution for enterprise, FMCs in any number of premises across the globe
- Standalone visitor management system for
- Multiple premises across geographical locations
- For visitors and contractors
- Relevant hardware recommendations included
- On-site operations aligned with on premise security or service providers
Challenges
- Cumbersome visitor registration process
- Manual controls and overrides present
- Piggy back check-ins and check-outs
- Lack of understanding in security team
- Controls absent to track breach
Solution
- Unified visitor management system across the company
- Invitation based requests with expected visitor/s name/s and estimated duration
- Paper badge printing
- Daily visitor tracking
- Repeat visitors data picked from database
- Daily reports on various parameters
- Number of visitors per location
- Per person visits
- Period of meetings by visitor
- Exception reports
- Validation and override where required
- Capture following details on visit slip
- Name of person
- Contact information
- Picture of person
- Person and department to visit
- Expected time
- Time in – Time out
- Objects carried [esp. laptop & media]
- Printing of cards as per pre-agreed template
- Email alert integration, if required of visitor arrival and departure
Benefits
- Scalable solution built on user friendly web-based software
- Data sharing made easily with current Asset Management Solution [Locations / Employees]
- Low infrastructure cost as solution is cloud based
- Instant alerts via corporate email
- High visibility by exception reporting
- Strong search and reports engine